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Executive Assistant

East Melbourne

Executive Assistant

  • 492518
  • East Melbourne, VIC, 3002
  • Administration
  • Full time
  • Part time

About Us

Capitol Health is a national network of community-based medical imaging clinics including the brands: Capital Radiology, Radiology Tasmania, Imaging Olympic Park, Fowler Simmons Radiology, Women's Imaging and Direct Radiology. We're a team of over 800 medical experts and experienced staff who put people first. We focus on providing high quality and affordable imaging services, supported by the latest technology, accessible clinics, and skilled, compassionate staff.

About the role

This is an integral role to the day-to-day operation of the executive function, providing high level administrative, secretarial and executive assistance to our Chief Executive Officer and the Executive Leadership Team.

Responsibilities

  • Manage matters that come to the CEO and Executive team with appropriate levels of confidentiality and discretion
  • Management of diary, meetings, and travel for the CEO and Executive Leadership Team
  • Coordination of AGM’s, events and investor roadshows with Executives and external investors
  • Preparation of correspondence, letters, reports, minutes and agendas
  • Preparation and distribution of communications (newsletters, announcements, reports) for the Executive Leadership team and Head Office
  • Attend meetings, ensuring agendas are prepared, pre-reading material is developed and distributed, and follow-up actions taken
  • Manage the maintenance requests, stationery, catering and supplies for Head Office
  • Other administrative duties as required including expenses management and maintaining the legal register.

ABOUT YOU: 

As a proven EA you will have demonstrated experience working with senior executives, thriving in a complex environment supporting multiple stakeholders.  You can anticipate, prioritise, multi-task and meet deadlines.  You’ll work with professionalism, discretion and have great problem-solving skills.

You will also possess:

  • Very strong MS Office skills and proficiency with a demonstrated ability to adapt to new technology
  • Exceptional time management and organisational skills
  • The ability to work with minimal supervision and direction, and manage up
  • Excellent interpersonal and communication skills across all levels
  • Exceptional attention to detail
  • A passion for supporting executive leaders
  • Experience in a healthcare setting is desirable

We Offer

  • A supportive values based team environment
  • Attractive remuneration and benefits
  • Paid Parental Leave
  • Potential for career development
  • Commitment to professional development and education
  • New office in East Melbourne close to public transport
  • Flexible and supportive working arrangements

To Apply

If this sounds like you, we'd love to hear from you! Please submit your application.

We encourage applications from people of all ages, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander Peoples. If you have any questions or require any adjustments to ensure a fair and equitable interview and selection process, please reach out to; Sadie D’Arcy at s.darcy@capitolhealth.com.au

 

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